Academic Regulations

Wisdom, Integrity and Excellence

Re-opening date:
All students shall report on the set date of reopening.
Any student who has genuine reason(s) to absent him/herself on the set reopening date shall do so in writing to the Principal for approval.Semester Course Registration:

Registration of courses shall begin from the first (1st) week of the semester and close by the end of the second (2nd) week.

All courses offered in the college/school are compulsory
Registration is subject to 60% payment of fees, until otherwise determined by the Ministry of Health or management.

Attendance of lectures:
Students shall attend all lectures, tutorials and/or practical sessions as specified for each course.
Students should be punctual to lectures and should be seated at least five (5) minutes before lecture begins.
Lateness to lectures is strictly prohibited.
All students shall present themselves for every quiz, test, assignments, patient care study, research work, mid and end of semester examination specified for each course.
The performance of each student shall be assessed and graded at the end of each semester.

Any student who absents himself/herself for a cumulative period of twenty-one (21) working days shall not be permitted to sit for the end of semester examination.
Use of mobile phone or any electronic device that is likely to disrupt lecture or discussion is prohibited unless otherwise granted by the Tutor in-charge.
Student Performance and Resit
A cumulative grade point average (CGPA) shall be computed for each student at the end of each academic year.
Students who obtain a grade point average of 1.5 or 3 referrals or more at the end of the first semester and the first sitting shall be cautioned and parent(s) or guardian(s) invited to sign a bond to improve performance.
Counselling services shall be made available to all students to help improve performance.
Any student who is referred in 3 or more subjects in an academic year shall be demoted.
No student shall repeat a class twice.
Any student found in 4.5 above shall be dismissed
No referred paper (subject) shall be written twice.
Students found in 4.6 above shall wait for the next academic year to register and sit for the paper.
A final year student found in 4.6.1 above shall not be registered for licensing examination until the next academic year when he/she registers, sits and passes the said paper in arrears.
The cost of resit shall be as determined by the Ministry of Health.

Guide to Examination for Students
Procedure in examination hall
Invigilation

Invigilators (therein referred to as anyone assigned by the academic board to supervisor or oversee examinations or quizzes) are present in the examination hall to ensure the proper conduct of the examination and to deal with problems which may arise. Any such problems or any student requiring assistance during an examination should be brought to the invigilator’s attention by the raising of a hand.

Candidates (therein referred to as students scheduled for examination) in the examination halls are supervised by Invigilators and overseen by Chief Invigilators.
Strict silence must be observed on entering the examination hall and during the examination at all times.
Students are required to be in attendance Thirty minutes (30) before the commencement of each examination.
Unless permitted to do so by the chief invigilator or someone delegated by him/her, students will not be:
Admitted to the examination hall if they are more than Thirty (30) minutes late
Permitted to leave the examination hall until one hour after the examination start time.
Permitted to leave the examination hall within the last twenty minutes of the examination.
Allowed to return to the examination hall having handed in their examination answer booklets and left the examination hall.
Under no circumstances should students leave their seat unless permitted to do so by the invigilator. Students who exit the exam hall without permission may not be allowed to re-enter.
Checks for unauthorized material(s) may be carried out during examinations. Students may be asked to empty their pockets at any point in the course of the examination.
All electronic devices, including mobile phones but excluding those calculators permitted for specific examinations are not allowed in the exam hall. Any student found with an electronic device in the hall; the device shall be confiscated and reported as a breach of examination regulations.
No student shall aid or attempt to aid other students, or obtain or attempt to obtain assistance from other students, or communicate in any way with other students in the examination hall.
No student shall take out of the examination hall any answer booklet or part of an answer booklet, whether used or unused.
In no case shall a student leave an examination hall unless the invigilator has collected the student’s answer booklets.
Students who wish to leave the examination hall before the final twenty minutes of the examination period must notify an invigilator and hand over their answer booklets to the invigilator.
At the end of the examination students must remain in their seats until all answer booklets have been collected and accounted for. Answer booklets must be handed over immediately on request to the invigilator.

All students shall sign the attendance register before leaving the examination hall. Failure to do so means no invigilator shall be accountable for your script should the unfortunate happen.
Any student found violating these regulations or undertaking any irregularities of conduct within the examination hall shall be reported and may be deemed to have breached examination regulations.
No student must be found in and around the examination hall before 30 minutes to the commencement of an examination.
k. No books, phones or bags shall be allowed around the examination hall.

Use of unauthorized material in examination hall
No student shall bring into the examination hall or have in their possession while in an examination hall any material/documentation other than those explicitly permitted for that examination. Study materials including notes, papers, and textbooks are not permitted in the exam hall.
Calculators may only be used in an examination if specified. The course Tutor is responsible for informing students and invigilators in advance. Invigilators shall be responsible for checking the suitability of calculators during the examination.
Mobile phones shall not be used as calculators.

Breach of examination rules and regulations
Cheating means an attempt to benefit oneself, or another, by deceit or fraud or other breach of the examination regulations and procedures.
Any communication between students and invigilators with the aim of soliciting for assistance is prohibited and will be considered a serious breach of examination regulations.
Students are not to speak to anyone other than invigilators during examination.

Process
Where, during an examination, an Invigilator suspects a student (s) of cheating (as defined in 5.8.1), the Chief Invigilator or at least one other Invigilator, will be informed and asked to confirm their suspicions.
The student(s) will be informed that a formal report will be made to the Academic Officer and student allowed to finish the examination. Any confiscated items will be retained and handed over together with a written report to the Academic Officer. Results of the associated examination will be withheld until the process (investigations) has been completed.
The academic officer shall present all in his/her possession to the Academic board which will then constitute a committee to investigate the matter at hand and give recommendation based on the gravity of the offence.
The committee shall have five working days from the day of notification and subsequent acceptance of the mandate to present findings and recommendation(s) to the Academic Board.
The academic board will have 14 days upon receipt of report from the committee to deliberate and implement decisions.

Alternatively, an Examiner, who, when marking examination scripts, suspects that cheating has taken place shall consult the Team Head. If the Team Head establishes enough evidence that cheating has occurred, he/she will make a written report to the Academic Officer.
The student(s) will be informed that a written report regarding a suspected breach of examination regulations has been made. Copies of relevant documentation shall be made available to the student (s).
The student (s) shall be invited to submit a written statement of events (Personal Statement) within 2 working days upon notification.
Considering all evidence available, if a case of cheating cannot be established against student(s), closure is brought to the matter and the Academic Officer will inform the student(s) accordingly.
In cases where mass cheating is suspected during marking, processes as spelt in shall be followed.
Where cheating is established, the matter will be referred to a committee which will be constituted by the Academic Board. The committee will consider all relevant evidence before it and provide the student with an opportunity to present an explanation. Where it is concluded that cheating has occurred they will recommend an appropriate punishment(s). The Principal will inform the student(s) the outcome of the process. The punishment may, among others, include one or more of the following:
Assigning a mark of zero for the particular examination concerned
Setting aside the paper while permitting the student to take the examination again at the next available opportunity or in the following academic year
Suspension of student(s) from the college for one year.
Examination Results will be withheld by the college pending the outcome of alleged breaches of Examinations Regulations and Procedures.
On receipt of a finding, where a student(s) believes that they have been treated unfairly. Student (s) (victim) has ten (10) working days to appeal to the Principal. The Principal in consultation with management and or the advisory board shall have 21 working days to bring finality to the issue at hand.

Re-marking:
A student who request for re-marking of script shall follow the following procedure;
He or she shall address the request for re-marking to the principal through the Academic board.
The request shall be made within one month after the publication of the result by the Academic board.
He/she shall pay a fee as determined by the Academic Board/Management.
The Academic Board shall appoint a specialist in that subject area from outside of the institution to remark.
A student(s) is deemed to have been vindicated where his/her new mark resulting from the re-marking raises his/her grade.
Where a student(s) is vindicated the institution shall refund the cost of remarking.

Clinicals/ Fieldwork/Practicals
Students shall be punctual at all times during clinical/fieldwork.
Students shall respect all members of staff of the facility, clinic or field, patients, patient’s relatives and visitors.
Insolence and insubordination during clinical and fieldwork on the part of the student shall be severely dealt with.
No student shall absent himself/herself from the clinical or fieldwork without permission from the clinical/field supervisor.
Students shall on no account attend to private affairs such as shopping, selling, etc. during the period on practical, /clinical or field work.
Students shall at all-time ask permission from the clinical/field supervisors before leaving for any other activity.
Every student shall appear in an approved uniform for clinicals/fieldwork/classes.
No mobile phones shall be used during clinical practice on the ward.
Any form of misconduct during the period of clinical/field work or practical shall be handled by supervisors at the clinical area and report submitted to the institution

Skill Laboratory:
Students shall make effort to keep the skill laboratory tidy.
Equipment(s) used should be kept at the appropriate places.
Any student who wants to borrow any equipment or model from the skills laboratory should go through the official procedure of borrowing.
All borrowed equipment/anatomical models shall be returned at the appropriate time and recorded accordingly.

Library
All students are encouraged to use the library resources judiciously and responsibly.
Students are encouraged to take advantage of the borrowing, and duplicating facilities at a cost to be determined by the institution.

The following are prohibited in the library;
Food and drink
Noise making
Unauthorized visitors
Use of mobile phones
Brief case, bags, etc. Should be left with the librarian at the front desk.
Users should submit any book, files and materials they are carrying while leaving the library for inspection.
No student is allowed to deface, tear, reserve or hide any library book.
Books consulted in the library should be left on the desk after use.
Students should obtain library card to be designed by the school.

Computer Laboratory:
Students are encouraged to use the computer judiciously and responsibly.
Students’ pen drives, shall be given to the Information Communication Technology (ICT) specialist (therein referred to as tutor in-charge of ICT or any other person mandated by the institution) for scanning before being inserted into the computers.
In case of any difficulty request help from the ICT specialist.
No part of the computer should be tampered with.
Pornographic sites are prohibited.
Students shall not play music, video games or change the program or password on the computers.
Students shall not eat, drink, make noise or disturb other users in anyway in the laboratory.